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3 Ways People Pretend to Work—at Home or the Office
Marissa Mayer’s decision to halt employee telecommuting at Yahoo has unleashed a torrent of controversy around telework, remote work, collaboration, and productivity.
For those of us who work at home or remotely, or even in an office, it’s a great time to refocus on what we do—consciously or subconsciously—that looks like work but often isn’t.
Here are three ways that people pretend to work.
Attend meetings
Our egos tell us that it is critical to stay fully informed on any project that has the potential to even slightly impact us. Even though meetings are largely ineffective, attending lots of them keeps you very busy. When you attend lots of meetings your calendar stays full—and yet you accomplish very little. This is perhaps the best way to pretend to work without really working.
Be hyper-responsive on emails and phone calls
Don’t read or think too much about each email, just respond quickly. In fact, responding to emails while passively attending a meeting can ensure that neither activity is truly productive. When you keep your email up all day and respond immediately, you can feel a great sense of “pretend” accomplishment. Since sending emails results in receiving more emails, you can honestly say, “I got 150+ emails today. I am exhausted!” This is probably very true.
Focus on speed and quantity, not quality, of communication
The accepted best practice around emails is this: If the third email hasn’t clarified the issue—pick up the phone. Ignoring this rule means you can have long strings of emails that show activity without really accomplishing work. Make sure you have an email trail that recaps every action taken. This ensures that you can always justify your lack of productivity by pointing to a flaw in someone else’s email.
Have you been caught by any of these strategies? Although I don’t know anyone who deliberately uses these strategies to avoid work, I suspect we have all had extremely busy days when we questioned our productivity and accomplishments.
Just in case you want to be very productive (which you do), here are some tips:
- Carefully choose which meetings, and how much of each meeting, you will attend.
- Focus on the quality of your communication, including reflecting or researching before you respond.
- Let others know your priority to set aside times for focused concentration, professional development, process improvement, and idea generation. Let people know when you will and won’t be available to respond quickly.
Using these strategies will require less energy, less activity, and fewer emails, and therefore will result in higher productivity.
Well, okay … you can still pretend to be tired, even if you‘re not!
About the author
Carmela Sperlazza Southers is a senior consulting partner with The Ken Blanchard Companies. Her posts on increasing organizational, team, and leader effectiveness in the virtual work world appear on the fourth Monday of every month.
Six Tips for a Work-From-Home Policy That Works
Marissa Mayer, CEO of Yahoo!, is being scrutinized and second-guessed for her decision to not allow employees to work from home starting in June. It’s easy for pundits to take pot shots from afar, but speaking as a manager who has struggled to find the right balance with this same issue, I’ve learned there isn’t a one size fits all policy that works for every employee in every organization.
One thing is certain – trust is at the heart of a successful work from home policy. If your work from home policy isn’t based on the premise that your employees are trustworthy, and if the boundaries of the policy don’t nurture and protect trust, you’ll find that allowing employees to work from home will be an ongoing source of suspicion, resentment, and irritation.
Working from home can provide tremendous benefits to both the employer and the employee. Studies have shown that working from home can increase motivation, productivity, efficiency, and allow for better work/life balance. I know that when I work from home I often work longer, harder, and accomplish more than when I’m in the office.
Based on my experience in managing a large team composed of a mixture of office-based and home-based associates, here are some tips I’d pass along:
1. Have a written policy. The policy should include who is eligible to work from home, technology requirements, communication norms, etc.
2. Be clear on performance expectations. It’s easy for people to fly under the radar when working from home. Make sure goals are clear, regular one-on-one meetings are scheduled to stay in touch, and performance evaluation standards are clear.
3. Deal with performance issues. Don’t let poor performance slide. It’s easy to adopt the “out of sight, out of mind” philosophy with remote workers but you should treat them the same as you do associates in the office. If you noticed an employee arriving to work 40 minutes late every day you’d have a discussion with him/her, right? Do the same with your telecommuters.
4. Evaluate people on results. It’s critical to have some sort of performance metrics in place to gauge an employee’s effectiveness. Whether you adopt a Results Oriented Work Environment philosophy, have employees keep time sheets, or audit work samples, it’s important that you have a method of evaluating a remote worker’s productivity and effectiveness.
5. Be transparent and fair. Publish your policy. Talk about it with your team. Let everyone know exactly where they stand when it comes to working from home. Vague or inconsistent telecommuting policies breed suspicion and resentment in teams.
6. Set people up to succeed. Make sure your remote workers have all the tools they need to succeed such as the right training, technology, and equipment. Remote workers need to be high performers in their role and be technologically savvy in order to operate independently.
Working from home isn’t for everyone. Not every employee has the home work environment, personality type, or work ethic to be a successful telecommuter. Working from home can provide just as many distractions as those found in the office so it’s important to have clear boundaries in place and be consistent in how you apply the policy within your team or organization.
What is your experience in working from home or managing those who do? Feel free to share your expertise by posting a comment.
Randy Conley is the Trust Practice Leader at The Ken Blanchard Companies and his LeaderChat posts appear the last Thursday of every month. For more insights on trust and leadership, visit Randy at his Leading with Trust blog or follow him on Twitter @RandyConley.
Stand Out! Three Steps To Discover What Separates You From The Crowd
What is one thing that you do better than anyone else? For some people, that may be easier to answer than others. If I asked Usain Bolt that question, I’m pretty sure he’d say that he can run faster than anyone on the planet. For most of us though, the question would prove to be quite a stumper. Try answering it for yourself. It’s not so easy, is it?
Granted, out of 7 billion people in the world, the odds of you being the absolute best at a particular something or other is pretty remote. But the point of the question is more general. What is it that you do really well? Probably better than most people you know? Knowing the answer to that question can help unlock levels of job satisfaction and engagement that you didn’t know existed.
Here are three steps you can take to understand the unique value you bring to your work and how you can stand out from the crowd.
1. Identify your strengths. Sounds pretty basic, huh? Well, it is pretty basic, but believe it or not, many people don’t have a good understanding of their strengths, weaknesses, or personality traits that help or hinder their success. Assessments such as the DISC, MBTI, Strengths Finder, or Marcus Buckingham’s newest StandOut survey can give you insight into what motivates you or how your personality preferences shape the way you perceive work experiences and “show up” to other people.
2. Understand the type of work or circumstances that best leverage your strengths and personality traits. One of my first “real” jobs was working for a popular Southern California fast food chain. I lasted one shift. The reason? My supervisor drilled into me the importance of following all the rules to the letter and corrected me whenever I deviated from them, yet he would go into the back of the kitchen and smoke a cigarette whenever he wanted (clearly in violation of the rules). I knew that I would never be happy working for a boss who didn’t display integrity in his actions. For me to be at my best, I need to be surrounded by people who have honorable values and strive to live up to those values.
One way to identify situations where you’ll thrive is to make a list of all the times where you’ve felt “in the flow” – those instances where you’ve been so absorbed in your work that you’ve lost track of time. What are the commonalities among those experiences? It might take a little digging and analysis, but you can probably find some themes running through those experiences. Perhaps it’s the type of people you worked with. Or maybe there was an element of problem-solving involved. Maybe it was the opportunity for you to use certain skills, like writing, teaching, or public speaking. Whatever the theme may be, it’s a clue to what really engages you and prepares you to take step #3 below.
3. Intentionally seek your “sweet spot.” Your “sweet spot” is that place where you find fulfillment in your work. You have two basic choices when it comes to identifying your sweet spot. The first is to leave it up to chance. You can hope that you stumble upon the type of job that is a good match for your personality and skills. Not a good option. The second choice is to actively look for situations that are a good match for what you bring to the table. Take what you’ve learned in steps 1 and 2 and apply it to your current situation. If you’re in a job that’s a complete mismatch for your personality and strengths, begin to put a plan together for how you can transition to something more in alignment with your natural gifts. If you’re in a job you like, but need a little more pizzazz in your work, map out new projects, tasks, or areas of responsibility that could benefit from the application of your strengths.
Discovering your strengths and learning how to use them in combination with your personality traits is an evolutionary journey. It doesn’t happen overnight and sometimes there is a lot of trial and error involved. However, taking a purposeful and introspective look into yourself and following these three steps can put you on the path toward finding a higher level of fulfillment and success in your work.
Randy Conley is the Trust Practice Leader at The Ken Blanchard Companies and his LeaderChat posts appear the last Thursday of every month. For more insights on trust and leadership, visit Randy at his Leading with Trust blog or follow him on Twitter @RandyConley.
Most employees performing significantly below their potential—but does anyone care?
Leadership development training is a smart, prudent investment that drives economic value and bottom line results. But if senior executives don’t care about development then—guess what—development will not be a priority in the company.
That’s what Scott Blanchard, principal and EVP with The Ken Blanchard Companies, found out the hard way when his company lost a critical long-term account. An ongoing contract was terminated overnight when a new senior leader removed the entire learning and development department.
In a new article for Ignite! on Making the Business Case for Developing Your People Blanchard shares how that experience drove him to explore why some organizations see and believe the tangible value of investments in training while others don’t. He also shares how it provided the impetus to build a business case that would satisfy even the most hard-nosed of executives.
Understanding employee development
Blanchard discusses how the key was showing the correlation between leadership practices and employee development. He combines research that shows how strategic and operational leadership impacts organizational vitality together with some personal experience he’s had in making presentations to senior executives. In those presentations, Blanchard asks senior leaders to consider a typical employee in their organization and the key goals or critical tasks they are asked to perform as a part of their jobs.
In most healthy growing organizations, people are highly accomplished at some aspects of their job, decent in others, disillusioned with a few aspects, and just getting started with the new tasks.
Blanchard asks the group of leaders to self assess where their own people are at with the various tasks they are responsible for. Once that’s completed, Blanchard puts together a group composite. The senior executives are surprised to see that the distribution is generally stacked up at the Disillusioned Learner or Capable, But Cautious, Performer levels. (See Figure One: Typical Task Development Levels.)
Typical Task Development Levels (Blanchard Ignite! Newsletter June 2012)
Blanchard goes on to explain that, “If you operate with 75% of your people at a Disillusioned Learner or only a Capable, But Cautious, Performer level, you are going to have very anemic financial performance and low levels of passion and engagement.
“This is exactly what we are seeing in today’s work environment. The result is an organization operating at 65 to 70% of potential. In our research into The High Cost of Doing Nothing, the impact of this untapped potential is costing the average organization over $1 million per year.”
Leverage development levels effectively
For senior leaders looking to develop their people more effectively, Blanchard has some recommendations.
- “When people start off as Enthusiastic Beginners it’s important that you grab a hold of their momentum and enthusiasm and prepare them for the inevitable Disillusioned Learner stage. It will come, so it’s important to acknowledge it, make it OK, and help people push through it.”
- “When you get to the Capable, but Cautious, Performer stage remember that you can’t stop there—that will only get you lackluster financial performance. Instead, push through to a place where employees become Self-Reliant Achievers.”
What’s the development level of the people in your organization?
The best companies invest in their employees, supervisors, and managers. They know that people are the key to bringing plans to life and creating a sustainable advantage for your organization. Take time to develop your people. It’s one of the best investments you can make!
To learn more, check out Making the Business Case for Developing Your People
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“To-do” list got you down? Here’s the 3-step cure
If you pile enough on, anyone can be made to look foolish and incompetent. That’s the sad state of affairs many of us find ourselves in from time to time. Work piles up, deadlines are missed, quality suffers and then there are the consequences to deal with. What’s your reaction when faced with a situation like this? If you’re like me, the tendency is to hold on to all of the tasks, accomplish what I can on a daily basis and hope that no one asks about the others. Not a very good strategy for success.
There has to be a better way—right?
There is, and I’ll walk you through it. Grab your to-do list and we’ll walk through this together.
Prioritize your list.
Take out your to-do list and scan through it. If you don’t have a list and are just keeping it in your head, take some time to write it down. There’s only one thing worse than a long to-do list. That is a vague, anxiety producing bunch of ideas you’re trying to keep straight in your head. Get them out of your head and down on paper. I’ll wait for you.
Okay—let’s take a look at that list now. My list has 15 items on it. How many does yours have? Our first step is to prioritize the list by importance. Give each of your tasks a letter grade of A, B, or C depending on how important it is. We’ll try to get to everything on the list eventually, but let’s make sure that we focus on the important ones first.
I’m finished—are you? In my own case, prioritizing my list gave me 8 A’s, 2 B’s, and 5 C’s. I’m feeling a little better already—the eight A’s seem manageable and the five C’s really aren’t that important. How did your list shake-out?
Identify where you are at.
Now, take a second look at the A’s. Where would you say you are with each of these tasks? At Blanchard we use a model where you identify yourself at one of four development levels with a task depending on your commitment to getting it done and your ability to get it done.
- Enthusiastic Beginner—you’re excited about the task but don’t really understand how to get started.
- Disillusioned Learner—you understand the task and have some skills, but aren’t very excited about it at all.
- Capable, but Cautious Performer—you’ve got the skills to do this, but your commitment and confidence wavers sometimes.
- Self Reliant Achiever—you’ve done this task successfully in the past and you’re confident you can do it successfully again.
What’s your commitment and competence for each of the “A” tasks on your list? Are you just dragging your feet on a task because you’re not motivated, or do you really not know where to begin? Are there obstacles in the way that are outside of your control? Identifying where you are at with each task will help you with the final step.
Ask for help.
In some cases, you probably have everything you need to knock off a task. These are the tasks where you know what to do and you’re confident and committed to getting it done. The first step of Prioritizing probably helped surface these tasks on your list. You have everything you need so get those tasks done this week.
Some of the other tasks might have a trouble spot. Either you don’t know what to do, have some issues with it, or have encountered some obstacles that are keeping you from making progress. Talk to your manager about these. Discuss where you are at with these key tasks and enlist their help.
If it’s been a while since you talked, keep the conversation focused on where you are at with each of the goals and what you need in order to achieve them. Ask your manager to help you get what you need to succeed. Be specific and ask for either some direction on accomplishing the task if you don’t have the knowledge you need, some support if you are encountering obstacles, or some encouragement if you are not sure how this task matches up with departmental goals.
Tackle that to-do list. But don’t feel that you have to go it alone. Work is a group activity. No man is supposed to be an island. Prioritize your work, identify where you are at, and then ask for help when you need it. It’s in everyone’s best interest for you to succeed. Get started today!
3 Steps for a Positive Start to the New Year
The New Year is almost upon us. This time of year is one of hope and positivity. Regardless of whether you feel you had a great year or a down year, there should be excitement that the New Year will be more prosperous than the one that preceded it. So as 2011 comes to a close, here are three simple steps to put you in a positive frame of mind to kick off 2012 on the right foot.
The Three R’s of New Year’s
Revolutions – Circle back and review the resolutions you set for yourself last year. Furthermore, circle back and review any other important non-resolution goals you set for yourself last year. And while you’re at it, circle back and review any other big accomplishments from the past year – include wins AND losses that provided vital learning opportunities.- Revelations – Celebrate your successes! So often we get hung up on not fully achieving our resolutions and goals that we fail to realize just how much positive progress we’ve actually made towards them. This is especially true of resolutions which, for most people, tend to be extreme stretch goals. Don’t forget, they’re called “stretch” goals for a reason. For example, if last year you set out to lose 20 pounds but ended up only losing 10 pounds, you’ve still made positive progress worth celebrating. Be proud of the progress you’ve made toward your goals and celebrate what you have achieved, don’t dwell on what you haven’t achieved.
- Resolutions – Now that you’ve reviewed and celebrated, it’s time to reset. Build off of what you’ve learned from reviewing the past year to determine how you can improve your approach and move closer to achieving (or fully achieve) your goals. When crafting your resolutions for the coming year, make sure that they’re authentic and meaningful to you. There’s a great post on this over at the PsychCentral blog offering 9 Tips for Setting Authentic New Year’s Resolutions.
As the year draws to a close, make sure not to skip steps 1 and 2 before crafting your resolutions. It’s important to review all of the valuable lessons you’ve learned and to celebrate all of your successes. You’ll be amazed at the great year you might not have realized you had! These two additional steps will put you in a positive state of mind and help set the tone for you to develop more meaningful, authentic, AND attainable resolutions.
Congratulations on all that you accomplished in 2011, and best wishes for an even more prosperous 2012!
Adam Morris is a featured blogger at Why Lead Now, one of LeaderChat’s sister blogs, focusing on the next generation of leaders. Follow Adam on Twitter @adammorris21.
Poor leadership costs average organization over $1 million dollars annually
A new white paper from The Ken Blanchard Companies shows that poor leadership is costing the average company an amount equal to 7% of their annual revenue. That’s over a million dollars a year for any organization with $15 million dollars or more in annual sales.
The three big culprits?
- Employee turnover. Poor leadership is responsible for up to 30% of the reasons why people leave their organizations according to exit interviews conducted by The Saratoga Institute.
- Customer turnover. Poor leadership negatively impacts employee satisfaction, which in turn negatively impacts customer satisfaction and retention. Research published in Harvard Business Review calculated that every 5 point change in employee satisfaction scores caused a 1.3 point change in customer satisfaction scores.
- Employee productivity. Poor leadership leads to poor employee productivity. Research from Blanchard shows that direct report productivity can be improved 5-12% through better management practices.
Most senior executives instinctively know that leadership impacts the bottom line, but quantifying that impact has been a challenge in the past. This new white paper (and the free online calculator that the information is drawn from) is a great way for leaders to put some facts behind their suspicions.
You can download a copy of this new white paper, Making the Business Case for Leadership Development: The 7% Differential here. If you are interested in calculating what poor leadership practices might be costing your organization, also check out Blanchard’s free online Cost of Doing Nothing Calculator. This is the same free online calculator used by survey respondents in the white paper.
Larry the Cable Guy’s Advice on Building Trust: Git-R-Done!
Recently I was channel surfing while watching TV and I ran across a showing of the Blue Collar Comedy Tour. Larry the Cable Guy was one of the featured performers, and if you’ve seen his act before, you know his signature catch-phrase is “Git R Done!” Now, normally I wouldn’t recommend listening to Larry the Cable Guy for advice on building trust in relationships, but it struck me that if you’re a leader known as someone who can “Git-R-Done,” the chances are you’re considered a trustworthy individual.
Trust in relationships is comprised of four elements: Ability, Believability, Connectedness, and Dependability (TrustWorks!® ABCD Model). Part of being an able, competent leader is knowing how to get things done. Yet with today’s flat organizations and wide span of control, it’s impossible for a leader to know the answer to every problem that crops up.
You’re Money!
“Money”…”Clutch”…”Nails”…Maybe you’ve used (or heard) one of those phrases to describe someone who seems to deliver when it matters most. It’s the go-to person that everyone trusts to get the job done on time, on budget, and with good quality. Why do those people engender so much trust from others? It’s pretty simple, right? They produce results!
We rarely have the conscious thought of building trust when we go about our daily jobs, but the fact is that our track record of results, or the lack thereof, contributes dramatically to how much we’re trusted by others. One of the quickest ways to erode trust with people is to not be productive in your role and provide positive contributions to your team and organization. Read more…
The High Cost of Doing Nothing
What is the gap between current and desired performance, costing your organization on an annual basis? A lot more than you might think going by the results of people who got a sneak peek of The Ken Blanchard Companies’ new Cost of Doing Nothing Calculator at the ASTD International Conference last week in Washington, DC.
In most cases, the size of this gap was over $1 million dollars in companies with 200 or more employees.
The Cost of Doing Nothing Calculator uses a couple of pieces of information—number of employees, annual sales, current turnover rate, and combines it with desired targets for customer satisfaction and employee productivity to generate a “cost of doing nothing” dollar amount. It’s a great tool for identifying the impact of better leadership in an organization and also making the business case for a training initiative—especially leadership development.
Are you interested in calculating what your current cost of doing nothing is? Just click here and follow the easy 3-step process. It’s free, it only takes minutes to complete, and you get access to a complete personalized report immediately.
