Blanchard LeaderChat

Today is Martin Luther King Day in the United States, a time to reflect back on the life and teachings of the great civil rights leader and activist. While most of us will not be called to engage in social activism on the scale that Dr. King did, we can still have a great impact on the people around us through our actions and behaviors.

Here are three ways to honor the spirit of Dr. King’s message in your corner of the world.

Be inclusive. It’s never a good idea to create artificial divisions between people even though, as humans, we seem to love to do it.  People have a fundamental need, and a right, to be included in decisions that affect them.  No one likes to be left out.  Go out of your way to bring people into the process.

Listen.  Once you’ve brought people together, make sure that you take the next step and truly listen to them.  One of our favorite reminders for leaders is to occasionally stop and remember the acronym WAIT—Why Am I Talking? And one of our favorite recommendations for leaders is to “listen with the intent of being influenced.”  Use both in your interactions with people.

Act with integrity. Even though people may not always agree with the final outcome, it’s important that we always agree with, and respect, the process.  Leaders need to be especially conscientious in monitoring the ways that decisions are reached.  Resist the tendency to cut corners.  Ken Blanchard recommends that leaders hold themselves to a high standard by using a 3-step ethics check with all major decisions.  Start with the basics—is it legal and is it fair?  Then hold yourself to a higher standard by asking, “Would you be proud if your decision-making process and result was published and widely known?”

As you go back to work this week, take a minute to review the way you are interacting with people.  Are you including all stakeholders in the process?  Are you truly listening to everyone’s ideas and concerns?  Are you being fair and ethical in the way you are making decisions and allocating resources?

Today, more than ever, we need a process that includes, instead of excludes, people.  See what you can do in your areas of influence this week.  You’ll be surprised at the difference you can make.

“Make sure that people understand your reasoning and process. If you decide that some information is just too sensitive to share openly, that’s okay. Just be sure that the process you use isn’t seen as secretive. In the absence of openness, people will imagine the worst,” says Scott Blanchard in a recent column for Fast Company.

One area where companies often run into trouble with this is sharing information about employee compensation. Most companies keep actual salaries confidential but that doesn’t mean that the process of determining salaries has to be confidential also, explains Blanchard.  “If you have a good reason for paying at the level you do, let people know. Keeping it a secret doesn’t help things. It just causes unnecessary discontent.”

A Case in Point

To illustrate his point, Blanchard shares a story about the experience of a CEO who serves on the company’s board of directors.  This CEO went through something just like this when an internal employee survey showed dissatisfaction about the fairness of pay in his company. This was really frustrating to the CEO, who believed that the company’s pay scales were well above industry averages.

“It was purely an openness issue,” explains Blanchard. “The company had been operating fairly for a long time but leadership had not taken the time to fully disclose the way they were making decisions. When they eventually did disclose the process, perceptions went up.”

For this company, the first step was to conduct a highly visible and transparent study with an outside firm to analyze the company’s whole compensation system.

“What it showed was that the company’s base pay levels were almost exactly at the 50th percentile for organizations of a similar size and with the same demographics. It also showed that the company had a generous bonus plan in place available to all employees. The bonus plan, together with the base pay, resulted in employees being compensated at the 75th percentile–well above average.

“Armed with this information, the leadership team went on an organization-wide campaign to talk about the procedure they used to determine pay scales and the rigor they used in applying it. As a result, they were able to change people’s perceptions of the level of compensation in the organization and its relative fairness. Because people had a greater understanding about the way pay scales were determined, they had a better capacity to understand and accept the results, even though they still wished—like all of us—that they were making a little more.”

How open is your company when it comes to sharing information about how decisions are reached? 

Are you more of an “open book” or a “closed book” culture?  Remember that your approach will have a definite impact on employee’s perceptions of fairness.

As Blanchard concludes, “When people aren’t able to point to a process that is known, published, and understandable, they start to make up their own stories. If there isn’t clarity about the way decisions are made, the stories people make up are typically a lot worse than reality.”

You can read Scott Blanchard’s entire column in Fast Company, The Just-Right Approach To Social Media And Transparency, And What It Says About Your Company and also check out Blanchard’s other thoughts on compensation at The Role Money Plays in Engaging Employees.  To read more about money’s role in creating an overall engaging work environment, download the new Blanchard white paper, Employee Work Passion: Connecting the Dots

“Do you want this job so you can serve—or so you can be served?”  Of course if you ask most people this question straight-up, the answer will always be “to serve” in the mind of the applicant, but a closer examination of what is behind the desire to serve is still really an opportunity to accomplish individual goals.  For example: 

• “I want to take this organization in a new direction.”
• “I want to be able to ask anyone on the street who is the number one service provider in our space and hear…”
• “I have a great idea on how to improve things.”

A serving leader, by contrast, will look to serve the goals that the organization wants to achieve. This is what Jim Collins referred to as “Level 5” leadership in his book Good to Great: Why Some Companies Make the Leap… and Others Don’t.  It is a combination of fierce resolve and will, combined with humility and a desire to serve the needs of the organization that delivers long term results.

For anyone involved in the evaluation and selection of leaders for their company, the challenge is to find people with that combination. 

We are just leaving the era of charismatic leadership.  We have all seen the effects of self-centered leadership.  It’s an effective entrepreneurial start-up strategy, but it can also create a rapid rise and fall cycle centered on the personality and drive of one person. 

Today we need a new leadership model—one that is focused on accomplishing the goals of the organization, as opposed to meeting the needs and aspirations of just the individual leader. The best leaders find and identify the strengths latent within people and organizations and lead them to a place that they couldn’t get to on their own.  In this way they truly serve.  And if they do it well, the people will say, “We did it ourselves.”

What attributes are you looking for in your new leaders?  To learn more about identifying leadership attitudes and beliefs check out these previous posts:

Are You a Serving, or a Self-Serving Leader?

Rebuilding Trust, Commitment, and Morale

Ego and the Dark Side of High Achievement

There’s an old saying that, “People don’t really care what you know, until they know you care.”  This is good advice for leaders who often get caught up and lose focus while dealing with all of the performance pressures at work.  Sometimes it feels like you have to choose between focusing on people or focusing on performance.  This is a false dilemma.  As Ken Blanchard has advised over the years, the best leaders focus on both people and results at the same time. 

In case you’ve gotten off- track with this, here’s a short acronym to help you remember to stop and take the time to show that you CARE about the people you work with, and who report to you.

Connect. Take the time to lift your nose from the grindstone today and check in with your people.  How’s it going?  What’s happening in their life?  What are they excited about?  You might be surprised at how long it’s been since you checked in, or how much has changed in their lives.  Take a minute to reconnect.

Acknowledge. Listen to what people are telling you.  Truly hear what they are saying.  As a leader, it’s easy to get caught up in telling instead of listening.  How are your people doing on their tasks and key responsibility areas?  Chances are that they are just as busy as you are.  Take a minute to acknowledge the work they are doing and the effort they are putting into it.

Respect—the skills, effort, challenges, and needs that your people have.  What are their strengths?  What challenges are they facing? Where do they need help?  What can you do to help them succeed?  Don’t fall into the trap of thinking that your primary job is to evaluate performance.  As a leader, your primary job is to help your people succeed.

Encourage.  Everyone can use a kind word, a pat on the back, and a word of encouragement.  Who in your group has been up against it, fighting fires, chasing deadlines, and making sure that things get done?  Who seems burnt, or worn out, from all the work they’ve had to accomplish? Take a minute to show your appreciation, offer some encouragement, and let them know that you appreciate what they’ve been doing.

In today’s hectic work environment, it’s easy to neglect the people side of work.  Don’t let that happen to you.  Relationships are an important ingredient to an engaging work environment.  If you’ve been out of touch lately, use these four practices to reconnect and show people you care.

As the world becomes more connected by technology, there is a growing expectation that modern professionals are accessible and responsive. Often, this means stretching boundaries and developing new skills to conduct business with people in far-reaching time zones and geographies.

One of the basic requirements in today’s new connected world is “virtualosity” when it comes to responsiveness and engagement.

For HR, OD, and training professionals, “virtualosity” means acknowledging and meeting the needs of participants who are located across a widely-dispersed network, and using new technology and enhanced instructional design to keep your audience engaged.

Read more…

Everyone agrees on the importance of trust as a building block to creating strong relationships at work. But what is trust composed of? Trust experts Randy Conley and Dr. Pat Zigarmi point to four key areas (represented by the letters A, B, C, and D) that leaders have to be aware of when they are looking at building or restoring trust with the people they lead.

1. Able is about demonstrating competence. Do the leaders know how to get the job done? Are they able to produce results? Do they have the skills to make things happen—including knowing the organization and equipping people with the resources and information they need to get their job done?
2. Believable means acting with integrity. Leaders have to be honest in their dealings with people. In practical terms, this means creating and following fair processes. People need to feel that they are being treated equitably. It doesn’t necessarily mean that everyone has to be treated the same way in all circumstances, but it does mean that people are being treated appropriately and justly based on their own unique circumstances. Believability is also about acting in a consistent, values-driven manner that reassures employees that they can rely on their leaders.
3. Connected is about demonstrating care and concern for other people. It means focusing on people and identifying their needs. It is supported by good communication skills. Leaders need to openly share information about the organization and about themselves. This allows the leader to be seen as more of a real person that a follower can identify with. When people share a little bit of information about themselves, it creates a sense of connection.
4. Dependable is about reliably following through on what the leaders say that they are going to do. It means being accountable for their actions and being responsive to the needs of others so if leaders promise something they must follow through. It also requires being organized and predictable so that people can see that the leaders have things in order and are able to follow through on their promises.

How’s the trust level in your organization? If it is less than you want it to be, use the Able, Believable, Connected and Dependable (ABCD) model to help leaders rebuild trust in any areas where it has been neglected or broken.

You can’t blame managers for feeling some reluctance when it comes to having challenging conversations with peers and direct reports.  Most people feel some uneasiness when facing a necessary discussion they know has a lot of emotion attached to it.  A couple of resources posted by The Ken Blanchard Companies this month can help.  Depending on the level of knowledge and encouragement a manager might be looking for, each of these resources can play a part in helping to ease some of the anxiety, or provide a structure for moving forward.

Handle Challenging Conversations with Confidence–a short online article featuring the thinking of Eryn Kalish, mediator, conflict resolution expert, and co-author of The Ken Blanchard Companies’ Challenging Conversations program.  Introduces five skills Kalish recommends as a way of feeling comfortable and being open to others’ feelings.

Challenging Conversations: Strategies for Turning Conflict into Creativity –a four page white paper that takes a look at common misconceptions about challenging conversations, six types of conflict, and why managers avoid emotionally charged situations.

Challenging Conversations: 5 Communication Skills for Transforming Conflict into Productivity–a free 60-minute webinar recording where Kalish shares a 5-step model that explains how to handle the most challenging, intense, and emotionally-charged types of conversations.

Whether the topic is delivering a difficult message, giving tough performance feedback, or confronting insensitive behavior, managers need to step into the “uncomfortableness” of each situation.  Check out these resources.  They can help.

Most managers feel some reluctance when faced with having challenging conversations, according to Eryn Kalish, mediator, conflict resolution expert, and co-author of The Ken Blanchard Companies’ Challenging Conversations program.

When this happens, a manager will sometimes shut down or withdraw from a situation instead of confronting it directly. While this strategy may keep the lid on a situation in the short term, the long-term damage is usually substantial with drops in productivity and morale due to ongoing conflict and disagreement. Whether the topic is delivering a difficult message, giving tough performance feedback, or confronting insensitive behavior, managers need to step into the “uncomfortableness.”

To help improve their ability to deal successfully with challenging conversations, Kalish recommends that managers incorporate five key skills into their conversations:

1. Stating concerns directly. Speak up in a way that doesn’t alienate other people. Understand how to get at the essence of what’s important.
2. Probing for more information to gain a deeper understanding. Learn how to get more information from someone who might be hesitant to talk. Learn how to gently, but firmly, probe and get somebody to speak out when it is going to serve them and the situation.
3. Engaging others through whole-hearted listening. Be able to listen even when it is uncomfortable. Learn how to work with your reactions so that you can focus and understand what the other person is saying.
4. Attending to body language. Pay attention to body language and be able to spot discrepancies between what you are hearing and what you are seeing. How many times have you been sitting in a meeting when somebody said everything was fine but his or her body language was saying that it is clearly not? Avoid the temptation to say, “Oh, good, everything is ok. Let’s move on.”
5. Keeping forward focused, but only when everybody is ready to move forward. This can be a challenge for managers with a natural and usually positive bias for action. Learn to resist the urge to move forward prematurely. In challenging conversations the real issues often don’t come to light at first, and they can seep out in unhealthy ways later on.

You can read more of Kalish’s advice for dealing with stressful conversations in this month’s Blanchard Ignite newsletter.  Also be sure to check out the complimentary November 17 webinar  Kalish is conducting.

IBM recently surveyed 700 human resource executives to find out the key challenges they expect to face in the near future and their degree of readiness to meet those challenges successfully.  Nine different areas of concern were identified:

• Managing labor costs
• Sourcing and recruiting from outside the organization
• Evaluating workforce performance
• Efficiently allocating the workforce
• Retaining valued talent within the organization
• Enhancing workforce productivity
• Developing future leaders
• Developing workforce skills and capabilities
• Fostering collaboration and knowledge sharing

Next the researchers asked the human resource executives which of the nine challenges were the most important from their perspective and which did they feel least prepared to meet successfully.  Three of the nine challenges appeared on both lists

1. Developing Future Leaders—HR executives say the ability to develop future leaders will have the greatest impact on their organizations’ future success. Yet, only one in three believes they are prepared to do this effectively.
2. Developing Workforce Skills and Capabilities—Executives identified developing workforce capabilities as the second of their most important imperatives, but rated their effectiveness in this area among the bottom three as well.
3. Fostering Collaboration and Knowledge Sharing—HR executives also rated their organizations as least effective and least prepared in fostering collaboration and knowledge sharing.

How does this match up with your experience? Are these the same concerns you have for your organization?  While the IBM study does not provide specific solutions for addressing each of these areas of concern, it does present some questions that can get you thinking about these issues in your own organization.  To download a copy of the complete study (and also take a self-assessment in these key areas) visit the Insights from the 2010 IBM Global CHRO Study web page.

A good performance management system has three components; Performance Planning—where goals are set; Day-to-Day Coaching—where managers provide direction and support as needed; and Performance Evaluation—which most of us know as the “annual review.”

Of these three components, which one do you think is short-changed the most in organizations?  It’s day-to-day coaching.  Read more…