Blanchard LeaderChat

Today is Martin Luther King Day in the United States, a time to reflect back on the life and teachings of the great civil rights leader and activist. While most of us will not be called to engage in social activism on the scale that Dr. King did, we can still have a great impact on the people around us through our actions and behaviors.

Here are three ways to honor the spirit of Dr. King’s message in your corner of the world.

Be inclusive. It’s never a good idea to create artificial divisions between people even though, as humans, we seem to love to do it.  People have a fundamental need, and a right, to be included in decisions that affect them.  No one likes to be left out.  Go out of your way to bring people into the process.

Listen.  Once you’ve brought people together, make sure that you take the next step and truly listen to them.  One of our favorite reminders for leaders is to occasionally stop and remember the acronym WAIT—Why Am I Talking? And one of our favorite recommendations for leaders is to “listen with the intent of being influenced.”  Use both in your interactions with people.

Act with integrity. Even though people may not always agree with the final outcome, it’s important that we always agree with, and respect, the process.  Leaders need to be especially conscientious in monitoring the ways that decisions are reached.  Resist the tendency to cut corners.  Ken Blanchard recommends that leaders hold themselves to a high standard by using a 3-step ethics check with all major decisions.  Start with the basics—is it legal and is it fair?  Then hold yourself to a higher standard by asking, “Would you be proud if your decision-making process and result was published and widely known?”

As you go back to work this week, take a minute to review the way you are interacting with people.  Are you including all stakeholders in the process?  Are you truly listening to everyone’s ideas and concerns?  Are you being fair and ethical in the way you are making decisions and allocating resources?

Today, more than ever, we need a process that includes, instead of excludes, people.  See what you can do in your areas of influence this week.  You’ll be surprised at the difference you can make.

WD-40 CEO Garry Ridge and best-selling author Ken Blanchard got some eye-opening responses to questions they asked in a recent webinar.  They were sharing some of the key points from their book Helping People Win at Work, and as a part of their presentation they conducted a survey with their audience.  They wanted to find out how attendees felt about the performance management process in place at their organization and how it was impacting culture and performance.

To get at that, they shared five key questions from WD-40’s annual engagement survey and asked the audience how many of these statements they would personally agree and/or strongly agree with.  Here are the questions (and the percentages of positive responses.)  See how this stacks up with your experience.

In my organization/company…

1. I am treated with dignity and respect. (78% agree/strongly agree)
2. Employees work passionately toward the success of the organization. (52% agree/strongly agree)
3. I am allowed the freedom to openly discuss an alternative point of view concerning issues at our company/organization with my supervisor. (71% agree/strongly agree)
4. My supervisor respects me. (77% agree/strongly agree)
5. I know what results are expected of me. (68% agree/strongly agree)

Then Ken Blanchard asked one additional question to highlight the connection between performance management and culture.  After the initial results were shared, he asked, “Do you believe that you, as an employee, benefitted from your last review with your supervisor?”

Over 58% of the 500 people in attendance said “no”.

Blanchard and Ridge used this final question as a springboard to share their thoughts on what makes up a successful performance management system for employees.  They identified three key components.

1. Clear, agreed-upon goals.
2. Consistent day-to-day coaching designed to help people succeed.
3. No surprises at performance review.

The core of their message was that it’s all about trust and respect.  Organizations that treat people as valued team members by taking the time to structure jobs their properly, provide direction and support as needed, and focus more on helping people succeed instead of evaluating them, are the ones that create engaging work cultures that bring out the best in people.

What’s possible?

But does it work?  That’s where Garry Ridge’s experience at WD-40 really caught my attention.  After working at this for the past 10 years, Ridge answers, “absolutely” and he has the numbers to back it up.

Check out these responses from WD-40’s most recent survey on the same questions Ken Blanchard asked the audience.

1. At WD-40 Company I am treated with dignity and respect. (98.7% agree/strongly agree)
2. Employees at WD-40 Company work passionately towards the success of the organization. (98.6% agree/strongly agree)
3. I am allowed the freedom to openly discuss an alternative point of view concerning issues at WD-40 Company with my supervisor. (98.3% agree/strongly agree)
4. My supervisor respects me. (98.0% agree/strongly agree)
5. I know what results are expected of me. (97.7% agree/strongly agree)

The numbers at WD-40 are at least 20 points higher in all categories and an eye-popping 46-points above the audience survey response when it comes to question number two, “Employees at WD-40 Company work passionately towards the success of the organization.”

Ridge also has the bottom-line impact numbers you’d expect with the company experiencing consistent growth over the time period and record sales for the most recent fiscal year.

How about your organization?

Strong performance management is a basic key to success but its implementation is very uneven in today’s organizations.  Some companies have strong processes in place while others leave it up to the discretion of the individual manager. 

What’s your company’s approach to performance management?  How is it working? 

If you could use a more consistent, proven approach, check out the process that Blanchard and Ridge suggest in their book Helping People Win at Work.  It can be implemented at any level in an organization.  To see the complete presentation Blanchard and Ridge conducted check out the webinar recording posted up at Training Industry by clicking on this link.

Good performance management is a basic to better performance.  Don’t let an uneven approach create inconsistent results.  Your people deserve better.  Conduct a performance review of your performance management system today.

This is the season for joy, love, and kindness—yet it seems like a holiday miracle when you get any joy, love, and kindness as you are out shopping for holiday gifts.

I was at a huge warehouse store last week. It was a bit wild. There were rabid sample-seekers, last minute bargain hunters, multitudes of screaming children, and people with lists and carts and flatbeds a mile long, trying to find everything they needed. Emotions were running high and products were running out. Some examples from my personal experience included:

• Early in my shopping, I found a great sweatshirt for my son and put it in my cart. Moments later, as I was looking through the mass of books on the book table, out of the corner of my eye I noticed a lady actually removing the sweatshirt from my cart! That’s one way of shopping, I guess. I sure hope it was the size she needed. 
• Another person grabbed a lasagna sample when I was clearly reaching for it—my hand was literally an inch away from the little cup. Hey! That was my bite!  Of course it was the last sample and the next batch of lasagna had ten minutes left on the timer.
• Someone else bashed me in the ankle with their humongous solid iron flatbed cart. Fa la la la la, la la la la!

What kind of lasting memories do you think these experiences might have left with me? Aggravation? Anger? Frustration? Actually, as it turned out, none of these. For me, the most vivid memories of the day were the gifts provided by four different people—who all happened to be employees of the store.

• The first angel was working in the clothing department. She came sprinting over when she saw the woman take the sweatshirt out of my cart, and said, “We have more of those—what size was that? I see your confusion. I’ll go get one for you right away.” Really?  
• Then, during the speedy checkout process, the cashier asked me, “How was your week?” and “How do you like this product?” She seemed to be so interested in me at that moment. Even though she was routinely scanning products through the register, her total focus seemed to be on me and making me feel cared for and important.
• On my way out, I stopped at the member service area to get my picture taken for my membership card. After the gentleman took my picture, I asked him how it looked and he replied, “In my 15 years here, I have never seen such a beauty!” Oh yeah, make my day!
• And then the person at the door, who I’m sure marks off hundreds of customer receipts each day, took the time to say, “I love how healthy everything is that you bought. You must love your family very much.”

So what do you notice about each one of these people? They personalized their interaction with me, showed they cared, and noticed something unique about me from my world and my life. They did their job with great skill, but then went the extra mile to leave a lasting memory and connection, to build a relationship with me.

Create a memory

Take a moment to consider your interactions with your customers and think, “How could I notice the person behind the customer?”  Emotions are high during the holiday season and this could be your best chance to leave a lasting memory. Leverage the time; share the love!

Happy holidays!

Editor’s Note: This guest post by Vicki Halsey is the second in a series looking at exceeding customer satisfaction and loyalty.  Vicki, together with Kathy Cuff, are the principal authors of The Ken Blanchard Companies’ Legendary Service training program.  It will appear on the second Thursday of each month.

“Don’t get emotional—this is strictly business.” How many times has that phrase been uttered by managers and leaders over the years?  That’s the question that Scott and Ken Blanchard ask in their first column just published in the winter issue of Training Industry Quarterly. They explain that, “while managers often ask employees to take a detached view of the work environment, the reality is that feelings play a large role in performance.”  The two Blanchards recommend that, “instead of avoiding feelings, managers should be embracing them.  They are a key driver of performance.”

How is your organization doing?

Blanchard and Blanchard go on to explain that to create a passionate work environment, leaders need to address 12 work environment factors. Drawing on the company’s employee work passion research, the Blanchards point out that employee perceptions of what is happening in each of these areas will lead to positive or negative feelings and performance intentions including whether or not to:

• Actively endorse the organization as a good place to work
• Perform above and beyond the basic requirements of the job
• Think beyond themselves and striving for win/win solutions
• Go the extra mile when it is necessary to get the job done
• Stay with the organization long term

Getting started

As the Blanchards explain, “unless you engage people emotionally, you won’t tap into their discretionary energy and achieve outstanding organizational performance.”

They also remind us that, “As leaders, we have to stop trying to create sterile organizations where people are expected to check their feelings at the door. Instead, we need to view feelings as a positive force that can take performance to a higher level.” 

Looking to begin creating a more fulfilling work environment for your employees?  Here are three good ways to get started.

1. Set clear goals for each of your employees.  This is the foundation that has to be in place.  Clear goals help address the need for performance expectations. They also set the stage for discussions about autonomy and necessary resources.
2. Once goals are in place, set up regular meetings to see how things are going. Praise progress and provide support or redirection as necessary.  Regular meetings address the need for feedback and connectedness.
3. Finally, make sure there are no surprises at performance review time.  People should have a clear sense of what is expected of them and should be receiving feedback all along on how they are doing.  Performance reviews, when done right, are less about feedback and redirection than they are about celebrating accomplishments and planning for the future.  Performance reviews address the need for achievement, recognition, and growth.

Leadership makes a difference

As Scott and Ken Blanchard conclude, “Emotional management is a core skill that contributes to a high performing organization. Leadership sets the tone of the workplace culture.” To read more about their thinking, check out the complete column at Training Industry Quarterly.

The average organization is losing an amount equal to $1 million dollars each year that better leadership practices could prevent according to recent white paper from The Ken Blanchard Companies.   So why isn’t there a greater sense of urgency to change things?  Of course, it’s different in different organizations, but here is one of the most overlooked reasons why organizational practices don’t change—even when there is evidence that it could have a strong financial benefit.

Sometimes knowing can seem like doing.

According to authors Jeffrey Pfeffer and Bob Sutton, organizational inaction can often be traced to a basic human propensity: the willingness to let talk substitute for action.  In their classic Harvard Business Review article, The Smart-Talk Trap authors Pfeffer and Sutton explain that in business, “When confronted with a problem, people act as if discussing it, formulating decisions, and hashing out plans for action are the same as actually fixing it.”

But the results can be disastrous for a company.  As Pfeffer and Sutton point out, “Brought to a standstill by inertia, their problems fester, their opportunities for growth are lost, and their best employees become frustrated and leave. If the inactivity continues, customers and investors react accordingly and take their money elsewhere.”

So how do companies get past this inertia?  In studying companies with a strong propensity for action, Pfeffer and Sutton have found five common characteristics:

• “They have leaders who know and do the work.”  Leaders in these organizations have either grown-up in the business or spend a good portion of their time managing by wandering around.
• “They have a bias for plain language and simple concepts.” Leaders focus their efforts on a few, straightforward concepts.  They consider “common sense” a compliment rather than an insult.
• “They frame the questions by asking ‘how’, not just ‘why’.” Leaders look for ways to get things done instead of looking for ammunition for assigning fault.
• “They have strong mechanisms for closing the loop.” Leaders make sure ideas turn into action.
• “They believe that experience is the best teacher ever.” Prototyping, testing, and feedback is encouraged.  People are expected to take risks, occasionally make mistakes, and keep learning.

How would you score your organization in these five areas?  Is your corporate culture more “talking” or “doing” by nature?  If it seems a little conversation-heavy, develop an attitude of action.  Understanding, planning, and deciding are just the first step.  Doing is what counts.  Take action today!

Ready to get started?  Join us for a webinar this Wednesday!

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The High Cost of Poor Leadership: The three performance gaps you have to address Wednesday, December 7, 2011, 9:00 a.m. Pacific, 12:00 p.m. Eastern, 5:00 p.m. UK and GMT

Poor leadership practices cost companies millions of dollars each year by negatively impacting employee retention, customer satisfaction, and overall employee productivity. In this Webinar, Blanchard Program Director David Witt helps you take a closer look at the effect that leadership has in each of these three areas and what you can do to improve performance.

You’ll learn that

• Less-than-optimal leadership practices cost the typical organization an amount equal to as much as 7% of their total annual sales
• At least 9% and possibly as much as 32% of an organization’s voluntary turnover can be avoided through better leadership skills
• Better leadership can generate a 3 to 4% improvement in customer satisfaction scores and a corresponding 1.5% increase in revenue growth
• Most organizations are operating with a 5 to 10% productivity drag that better leadership practices could eliminate

Drawing on proprietary original research, you’ll learn which management techniques generate the best results and also look at some of the common cultural roadblocks that keep companies from implementing them. You’ll also learn how to overcome these obstacles and make the shift from knowing to doing.

Organizations need to make sure that they are getting the best out of their people by providing strong, consistent, and inspiring leadership. Don’t miss this opportunity to learn how to evaluate and improve leadership practices throughout your organization.

Register today! http://www.webex.com/webinars/The-High-Cost-of-Poor-Leadership-The-three-performance-gaps-you-have-to-address

Wondering where to find the best “how-to” consultants on employee engagement? Look no further than your own company. Today, right now, inside your own organization are managers who consistently provide the right organizational environment that promotes well-being and generates high levels of engagement.  And they do it all while operating under the existing umbrella of your current organizational culture.

In a new article for the November issue of Blanchard’s Ignite newsletter, best-selling business author and consultant Scott Blanchard identifies five ways that organizations can find and learn from these best practice managers. 

Step 1: Survey your organization. Use a reputable employee engagement assessment to survey your organization. Make sure that the instrument is valid and reliable and that it will provide you with actionable data. Also, be sure to set the demographics up carefully. You need to protect anonymity to ensure candid responses while still obtaining the smaller unit data that you are looking for. In Blanchard’s experience, a review at the department or function level will usually get the job done.

Step 2: Identify your personal pockets of excellence. Once you get your survey results back, study your organization at the department or functional level. Identify your own personal pockets of excellence. Find out which teams and departments are scoring significantly above the organizational average. Contact leaders in these departments to set up interviews to learn more about what is happening in their specific unit.

Step 3: Focus your conversation where it counts the most. Blanchard research has identified 12 factors that create a passionate work environment and account for most of the variance in employee perceptions. (See Blanchard’s white paper, Employee Work Passion: Connecting the Dots, for more information on this.) These factors are broken down into five organizational factors, five job factors, and two moderating factors.

• Organizational Factors—Growth, Procedural Justice, Distributive Justice, Collaboration, and Performance Expectations
• Job Factors—Meaningful Work, Task Variety, Workload Balance, Autonomy, and Feedback
• Moderating Factors—Connectedness to Colleagues and Connectedness to Leader

Use these factors as a structure for your conversations with unit leaders. Find out how they approach meeting each of these components of a passionate work environment. Discover what they are doing differently from leaders in other departments.

Step 4: Don’t go overboard with prescriptions—Understand the process instead. As you listen and learn about how individual managers and teams address each of the 12 Employee Work Passion factors, listen for the underlying reasons why they engage in those behaviors. Don’t fall into the trap of just mimicking the behavior. The relationship between managers and direct reports is complex. What works for one manager in creating positive feelings of Connectedness and Collaboration may not work for another. Each manager needs to find his or her own individual approach.

Step 5: Share best practices with others and ask your leaders to do the same. Once you’ve identified all of the different ways that people in your organization are approaching employee work passion in the company, start to share some of those practices. Conduct forums, post tips on internal Web sites, and share success stories.

Get started today!

In any organization, at least 20%, and often as much as 30% of the people coming to work each day report high engagement levels.  Do you know who they are in your organization?  If not, you’re missing a very practical way to identify, celebrate, and learn from people who intimately understand how to create an engaging environment within your unique culture.

To read more of Blanchard’s thoughts on bringing out the best from your own organization check out Employee Work Passion: Seek out your pockets of excellence.  Also be sure to see the information about a free November 16 webinar that Blanchard will be conducting on Cultivating Employee Work Passion: The New Rules of Engagement

Only 20% of people say that they are truly passionate about their work according to a recent survey from Deloitte.  The vast majority of workers are disengaged, with an estimated 23 million “actively disengaged” in the U.S. alone according to Gallup. 

The lingering economic slowdown has created a real motivational problem for today’s leaders.  A shortage of resources has limited the ability of organizations to provide raises, promotions, and other perks. It’s been just as bad for employees as the widespread scope of the problem has left them with few alternatives beyond their present organization.

The result has been a perfect storm where millions of workers have resigned themselves to their jobs and effectively “quit and stayed.”  These workers show up and do their job at a basic level, but they are sullen and unmotivated in a quiet way that is hard to get at. 

It’s not so much what these workers do, as much as it is what they don’t do.

Here are the five intentions that passionate employees embrace.  Wondering if your people have “quit and stayed?”  Ask yourself to what degree your people:

1. Actively endorse the organization as a good place to work?
2. Go above and beyond the basic requirements of the job in terms of performance?
3. Think beyond themselves and strive for win/win solutions?
4. Go the extra mile when it is necessary to get the job done?
5. Intend to stay with the organization long term?

If you can’t answer YES confidently to these five questions, here are a couple of additional questions to ask yourself to get at the cause of the problem. A lack of passion is usually caused by negative perceptions at a job, organizational, or relationship level.  Probe a little bit in each of these areas and you will likely find the problem area. 

• Job Factors: Do your employees see the importance of their work?  Are people empowered to make decisions about their work and tasks? Are workloads reasonably proportioned for the time people have to accomplish them?
• Organizational Factors: Does the organization still seem committed to growth? Have clear goals been set? Are decisions about resources being made fairly?
• Relationship Factors: Do people feel connected? Do employees have a supportive professional relationship with their leader? Are leaders checking in and providing feedback regarding employee performance?

No one wants to be the type of person who quits and stays, but sometimes people fall into that trap.  Help people up.  Open up a dialogue around these issues.  Just taking the time and asking how things are going in each of these areas will show people that you’re noticing, that you’re willing to help, and that you care.

PS: Do you have a “quit and stay” solution to share?

On January 25, The Ken Blanchard Companies will be hosting a Leadership Livecast on the problem of Quitting and Staying.  Have you successfully addressed quitting and staying in your organization? Can you share it in five minutes or less?  Videotape yourself and send it to us.  You could be a featured speaker!  Click here for details.

How many of you get too much praising at work?  That’s a question that Ken Blanchard has been asking audiences for years.  When he does, almost no one ever raises their hands.  No one ever says, “I get so much praising at work, I wish they would just stop already.”  The reality is that most people will tell you that the only time they ever get any feedback on their work is when something goes wrong.  For the vast majority of people, work is a place where “no news is good news.”

That might make for an even-keel, consistent atmosphere, but that is never going to create the type of engagement and passion that so many workers are looking for today.

Why don’t more managers praise people for good work when they see it?  Here are a couple of common responses.

• “That’s what they should be doing.” 
• “They’ll expect more money if I do.”
• “I’ll say something next time I get a chance.”

That’s a lazy and short-sighted point of view.  What if your boss felt this way?  What if your boss noticed your good work and didn’t say anything because of these reasons?  How would that make you feel?  You’d probably feel unappreciated, focus only on the money, and put it on autopilot until performance review time.

Don’t let that happen in your work environment.  If you’re a little rusty with showing your appreciation, here are four tips for delivering the perfect praising.

1. Make it timely.  Praisings are most effective when they are delivered as close to real time as powerful.  Take advantage of the spontaneity and excitement of the moment.
2. Make it from the heart. Don’t over-think the praising.  Share what you are feeling. 
3. Give specific examples.  A general comment like, “You’re really doing good work,” is nice, but a comment like “That report you gave this morning was perfect, it clearly outlined our next steps, and did you see the way that the other executives responded? You really helped us to move this project forward with your work,” is better.
4. Don’t ask for more. A praising should never be used as leverage for additional good work out of an employee.  Keep it a simple expression of appreciation.

Everyone enjoys being recognized—especially from someone they look up to and respect.  Don’t be stingy with your praise.  Catch someone doing something right today.  You’ll be surprised at the difference in makes in their life—and yours.

Think back to your best job—a time when you felt totally engaged in the work you were doing. What was it about that job that made it so special? What was happening in the work environment that caused you to feel that this was a place where you could grow and succeed?

Those are the questions that researchers at The Ken Blanchard Companies have been exploring in ongoing research into the factors that create Employee Work Passion. Their findings show that an engaging work environment is comprised of many different factors. And while the rankings and impact of each factor varies from individual to individual, all must be present to some degree for an employee to feel the sense of well-being that leads to higher levels of performance and satisfaction.

Read more…

Trust, commitment, and morale all took a hit as many companies struggled through the economic downturn of the past two years.  Ken Blanchard believes that there are three key strategies that leaders can employ to return a wounded organization to full health:  

1. Be a bearer of hope
2. Make your people your business partners
3. Become a servant leader

In this short video Ken describes how re-establishing trust, creating a compelling picture of the future, and getting everyone aligned and moving in the same direction is the quickest path to accelerated growth.  To see Ken’s full presentation on this subject, check out Healing the Wounded Organization.